HR Specialist (m/w/d)

Are you a detail-oriented and proactive HR professional with a passion for maintaining accurate records and supporting employees? We are seeking a dedicated HR Specialist to join our team in Vienna. In this role, you will handle a variety of administrative and operational tasks, ensuring the smooth functioning of our HR processes and providing top-notch support to our employees.

Your Responsibilities:

Administrative & Employee Support:

• Maintain accurate employee records in HRIS (Personio and IMP) or other software.
• Manage holidays, sick leave, maternity, and parental leave.
• Respond to employee inquiries and provide support on HR-related matters.

• Contribute to the continuous improvement of HR processes and procedures.
• Maintain and update the Organization Chart and Manpower List.
• Support expatriates with general requirements.

• Assist in the Performance Management program and Training & Development initiatives.
• Conduct HR onboarding training sessions for new employees.

• Post job ads, conduct interviews, prepare job offers and contracts.
• Support pre-boarding and onboarding processes.

• Collaborate with Accounting for accurate payroll processing.
• Address payroll inquiries and discrepancies.
• Ensure compliance with employment laws and regulations.

• Draft and edit HR-related guidelines, policies, and procedures.
• Assist in coordinating HR-related events and initiatives.
• Support administrative tasks, including subcontractor administration and contract management.

• Excellent knowledge of Austrian labor laws.
• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field, or completion of an administrative apprenticeship.
• Preferred: Over 5 years of experience in HR operations.
• Exceptional skills in planning, organization, problem-solving, and service orientation.
• Skilled in MS Office (Word, Excel, PowerPoint) with preferred experience in HRIS systems.
• High attention to detail and precision, capable of maintaining confidentiality.
• Effective communication abilities with strong multitasking capability.
• Fluency in both German and English.

Why us?

• An exciting and dynamic career within a rapidly expanding company
• Diverse and multicultural work environment with global connections
• Attractive company benefits and perks

Glovis Europe GmbH operates as the European subsidiary of the South Korean group Hyundai GLOVIS and is a growth-oriented service provider in the field of supply chain management with a focus on automotive logistics. Since our founding around 18 years ago, we have been able to establish ourselves as one of the leading companies in the top logistics class, the logistics of finished vehicles, and have always placed great emphasis on continuous and sustainable growth.