Office Management & Front Desk

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Description SQUER is looking for a highly organized and motivated Team Assistant / Office Management. You'll be responsible for ensuring the smooth operation of our office, managing administrative tasks, supporting staff, and contributing to a positive work environment. This role requires a dynamic individual with excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced setting. Your tasks

• Office Operations:
  • Oversee daily office operations to ensure efficiency and productivity.
  • Maintain office supplies inventory by checking stock and ordering items as needed as well as preparing our weekly office breakfast.
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
  • Professional management of the front office/reception
  • First point of contact for guests, employees, and suppliers
  • Ensure the office layout is functional and well-maintained.
• Administrative Support:
  • Provide administrative support to the executive team and other staff as needed.
  • Schedule meetings, appointments, and manage calendars.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Prepare reports, presentations, and other documents as required.
• Human Resources:
  • Assist with onboarding new employees, including preparing workstations and conducting office tours.
  • Assist by coordinating staff events and activities.

Your qualifications

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills in English and German.
• Proficiency in MS Office (MS Word, Excel, PowerPoint) and affinity for technology
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.
• Independent working style, reliability and accuracy
• Professional, friendly and obliging behavior
• Drivers license is a plus

Your Benefits

• Challenge & diversity: Your exciting and diversified projects give you the opportunity to generate real impact for SQUER.
• Work-life balance: We offer family-friendly working conditions and proactively support parental leave and sabbaticals.
• Further development & active tech community: Completely free availability of training budget (€ 5.000,- per year) and active exchange through internal hackathons, training courses and off-sites.
• Responsibility & Ownership: We are a young and motivated team that works within flat hierarchies. For us, taking responsibility does not require a job title or status.
• Further Benefits: Modern office including a huge terrace right at Sofiensäle, Friday Breakfast, MyClubs membership, free massages, free annual ticket for Wiener Linien, Corporate Benefits and JobRad. In addition to that, we organize regular team events, as well as an annual SQUER offsite event. Furthermore, you can choose your preferred hardware configuration with us.
• Fair annual salary of at least € 32,500 on a full-time basis - overpayment according to qualifications and experience is a matter of course.

About us We are dedicated to creating a supportive workplace where everyone can thrive and be proud to be part of the team. We encourage our colleagues to ask questions, try new things, pursue ongoing professional development, and take calculated risks.

Are you ready to learn and collaborate in independent agile teams? We are looking forward to meeting you.

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