Associate Meetings & Congresses - Meetings US (m/f/d)

The US Meetings Team is a group of meeting experts offering global strategic management utilizing compliant, standardized processes in all channels. They work collaboratively with their business partners to provide flexible and innovative solutions in an ever-changing environment, while delivering outstanding customer experiences.

We are looking for an

• Comply with Global Standards on meetings and events interactions with external parties and all other relevant policies and procedures. Be responsive for audit readiness and compliance requests
• Understand meeting program, business needs as well as needs of business partners; including Thought Leader relationships
• Consult by providing project management expertise and direction to ensure fulfillment of meeting expectations.
• Support the meeting program through multiple systems and tools to enable sufficient meeting planning and contracting
• Initiate and facilitate optimization opportunities connected with processes, systems, and people
• Establish and maintain internal strategic partnerships with compliance, finance, procurement, and other functions that can facilitate cross functional work
• Effectively lead, collaborate, and manage multiple relationships with external vendors (i.e., Meeting Planning Companies) and partners to positively impact customer experience
• Oversight operations across external meetings, advisory boards, and other services activities with a project management approach and focus on end customer and stakeholder experience
• Ensure compliance and legal requirements connected are integrated in the meeting planning process

• Bachelor's degree and/or equivalent relevant working experience
• Excellent verbal and written communication skills in English language, Knowledge of German is an advantage
• Project management experience is preferred, knowledge and expertise using systems, applications, or devices such as MS Office 365, SAP, others
• Minimum of 3 years of pharmaceutical industry experience or meetings and events background desired

• The position is based in Vienna with direct report to the US
• Up to 20-25% travel required

The annual gross salary starts at appr. 50.000 EUR. Our customer is willing to pay higher, based on the quality of your experience and professional background.

Wir freuen uns auf Ihre rasche und aussagekräftige Onlinebewerbung mit Lebenslauf und Anschreiben!
Ihre Ansprechperson für diese Position ist Frau Sabine Leutner

Schira & Leutner Personalberatung

Fleischmarkt 1/6 • A-1010 Wien • www.schira-leutner.at