Special Programs and Initiatives Assistant

The Institute for the International Education of Students, or IES Abroad, is a non-profit study abroad organization with headquarter in Chicago, USA that administers study abroad programs for U.S. college-aged students. Founded in 1950 in Vienna, as the Institute of European Studies, the organization has since been renamed to reflect additional offerings in Africa, Asia, Oceania, and Latin America. The organization now provides more than 125+ programs in 19 countries and 33 cities. Over 115,000 students have studied abroad on IES Abroad programs since its founding, with more than 6.000 students studying abroad each year. For more information about IES Abroad, visit: www.iesabroad.org.

• Assists the Internship Coordinator with organizing and executing all aspects of the Summer Internship Program, especially in the lead-up to and during the program (January – August).
• Additionally, provides assistance with a variety of matters related to Special Programs, including Internship programs, Faculty-Led and Customized Programs, Study Abroad Foundation programs, Special Initiatives, and Alumni Relations. Works with staff on planning, organization, and execution of programs.
• Remains in regular contact with relevant Faculty, Students and Staff within each program, coordinating before and during the programs.
• Meets regularly with Special Programs and Initiatives Manager and with Internship Coordinator.
• Along with staff, plans and carries out the activities of orientation sessions for various programs.
• Assists with the preparation and carrying out of special events, alumni events, and initiatives.
• Prepares and helps prepare written and electronic materials pertaining to all aspects of programs within the department.
• Organizes and chaperones trips.
• Maintains daily contact with students to advise, assist, and generally mentor them through the study abroad process. Promotes healthy student environment and assists students in building community.
• Participates in rotating IES Vienna on-call emergency telephone service.

• Written and spoken fluency in English and German, skilled in clear and concise written communication.
• Organized and reliable, good communicator, comfortable in front of a group, able to stay calm in stressful situations, willing to work overtime and weekends during busy periods.
• Attentive to detail and able to manage multiple projects, priorities and deadlines effectively.
• International experience and experience working with university-aged students a plus.
• Valid Austrian work permit.

• Flexible working hours and occasional possibility to work from home.
• Varied and engaging work as part of a highly collaborative international team.
• The ability to bring in your own ideas when developing new programs and processes.

Number of Hours: 38,5 per week (full-time position)
Salary: full-time, minimum 2.650€ monthly gross salary with full benefits

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