Associate Executive Assistant (m/f/x)

As part of the Executive Assistants team, you will support executive leaders within the organization and handle sensitive and confidential information, ensuring the highest level of discretion across your key responsibilities.

Key Responsibilities:

Calendar management

• You will provide sophisticated calendar management for the R&D leadership team to optimize time management.
• You will make judgements and recommendations to ensure smooth day-to-day engagements.
• You will ensure smooth processes at intersections of the different functional areas of the leaders.
• You will support by understanding overlaps in their projects and key areas.

Meetings & Project assistance

• Your role is to see the big picture when it comes to effective time management.
• You will need to assist with structuring meetings, defining goals and drafting agendas.
• You will support the leadership team with preparations for upcoming meetings by collecting, prioritizing and preparing information/presentations.
• You will attend and assist the leadership team during meetings by capturing key discussion points, outcomes and next steps to facilitate follow-up.
• You will act as a sparring partner for the leaders you support by exercising your own judgement about processes and ongoing projects to identify potential for improvement.
• As part of your role, you will have to act pro-actively and will initiate small projects as needed.

Travels & Expense management

• You will pro-actively plan and organize business trips of the leadership team that you support, including offsite events, conferences and key customer meetings.
• You will handle everything regarding expense tracking and management via Concur expense system.