Executive Assistant to CEO (part-time, f/m/d)

Do you want to be part of one of the fastest-growing AI companies in Supply Chain Risk Management?

At Prewave, we are dedicated to unlocking an unprecedented level of efficiency, transparency and resilience in the supply chain for our customers. We pioneer supply chain risk management with our AI-powered solutions, analysing traditional and social media in 50+ languages and predicting risks and disruptions all over the world. We help our clients to achieve a sustainable supply chain and to prevent any setbacks.

We are already a trusted partner of AbInBev, BMW, Kärcher, PwC, Porsche and many more. With the increasing importance and attention to supply chain due diligence in Europe, we grow every day, and so does our team!

We are looking for an Executive Assistant for our founders to join us on this exciting journey!

As our Executive Assistant at Prewave, you will help our existing Executive assistant with different tasks, such as:

• Managing complex calendars, schedule appointments, and arrange meetings for our founders, ensuring efficient use of their time
• Coordinating domestic and international travel arrangements for the founders, including flights, accommodations, and ground transportation
• Assisting with organization of various events
• Facilitating meetings with investors and help with presentations, documents, meeting notes, surveys
• Preparation of meetings and liaise with internal and external stakeholders, including investors, clients, vendors, and partners, to facilitate smooth communication and collaboration
• Undertake special projects and assignments as directed by our founders

Must haves

• Minimum 8 years of proven experience in a similar role, supporting senior-level executives
• Excellent written and verbal communication skills, with exceptional attention to detail
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Proficient in using productivity tools such as MS Office and Google Workplace Suites and scheduling software
• Ability to work independently with minimal supervision and as part of a team
• Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment
• Ability to maintain a high level of professionalism and confidentiality at all times
• Valid work permit for Austria
• Fluent in English language, both spoken and written. German language is a big plus

• Competitive Compensation and Benefits: We recognize and reward talent. In line with Austrian law, we are required to state the minimum salary as per the collective agreement, which is EUR 2,396 gross per month (full-time basis). However, the actual salary will be adjusted based on your qualifications, experience, and the specific role.
• Inclusive and Supportive Work Environment: Join a dynamic team in a welcoming and inclusive atmosphere. We celebrate diversity and are committed to fostering a workplace where all backgrounds, identities, and experiences are valued. Your voice is important here.
• Work-Life Balance: Your well-being matters. Enjoy flexible working hours and options for working from home to promote a healthy balance between your professional and personal life.

• Celebrate Your Birthday: Enjoy an extra vacation day to make your birthday special.
• Office Snacks and Fruits: Stay energised with a variety of snacks and fresh fruits available in the office.
• Engaging Team Events: Join us for cheese tastings, Ping-pong tournaments, company dinners, seasonal celebrations, and more to foster a vibrant team spirit.
• Health and Wellness Initiatives: Participate in team sports through our partnership with Eversports, support your mental well-being with guidance from our workplace psychologist, and benefit from health initiatives such as shiatsu sessions, vaccinations and regular health check-ups to prioritise your physical and mental well-being.
• Your device of choice: whether it's Windows, MacOS or Linux, we'll let you choose your preferred operating system.
• Training and Development: We believe in investing in our employee’s growth. Besides company-wide German- and soft skills training, each team member is encouraged to discuss their professional development ideas with their manager.

We, at Prewave, take pride in encouraging and ensuring a sustainable, transparent and resilient supply chain for all. In our platform, our clients can utilise several tools to understand, analyse and anticipate any risks coming their way. We are using AI technologies to identify and predict these risks.

Our passion for more ethical business practices carried us to be one of top 10 startups in Austria in 2022 by LinkedIn, the best idea spot in 2023, and #7 in best startups list in Austria in 2024 by Trend Magazine.

We are based in Vienna, Austria, and we already have our first office in Paris. We enjoy our work with our team members from all around the world. We are a huge community from more than 35 nationalities already, and counting!

If you crave to belong to a fast-moving and diverse environment, we are one click away. Let's start chatting!