Job Description
In this high- impact role, you will be managing global events and congresses within the RDMA Medical Excellence team, supporting multiple global brand teams in a matrix organization and across Sobi’s portfolio. Day to day work requires many interactions with different internal and external stakeholders and vendors, cross- functional and interdisciplinary teams as well as a strong focus on timelines and details. We are looking for a motivated, experienced and organized team player to strengthen our team.
Key Responsibilities
Event Management:
- Professional planning and execution of international congresses and business events, Advisory Board Meetings, internal meetings, etc. (in person, hybrid or virtual)
- Set up and leading cross- functional planning teams (internal and external stakeholders), drive project management, timelines and decision finding within those teams
- Lead planning to seamless, compliant execution of events with a strong customer focus and high service level in mind
- Interact and work closely with multiple internal and external stakeholders, Vendors, Healthcare Organizations and Healthcare Professionals to ensure seamless preparation and execution
- Budgeting, negotiations, quality control, evaluation, and invoicing of events for which you are responsible, including post- event reconciliation and reporting (TOV)
- Identify and drive continuous improvements and operational excellence in execution of meetings as well as overall collaborations.
Engagement Management:
- Draft, review, revise and negotiate a wide variety of contracts including Healthcare Professional Agreements, Vendor Services Agreements, Confidentiality Agreements, etc. in English Language, based on pre-approved legal templates
- Coordinate every aspect of the contracts process including timely approvals (Healthcare Compliance and Veeva Vault system), drafting and/or reviewing agreements, providing them to the HCPs or vendors for review, implementing comments, collecting signatures, request and mange purchase orders and manage agreements in DocuSign or other archiving systems
- Independently and accurately track different projects and associated agreements as well as HCPs involved
- Identify and drive continuous improvements and operational excellence in the contracting processes and HCP management.