Coordinator

At the University of Vienna, more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an

Coordinator

52 Faculty of Chemistry

Job vacancy starting: 01/01/2025 | Working hours: 40,00 | Classification CBA: §54 VwGr. IIIb

Limited contract until:

Job ID: 3162

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

In this immediately permanent position, you will support the central administration team at the Institute of Analytical Chemistry, explicitly in the working group of Prof Robert Ahrends, and independently perform administrative tasks related to personnel, budget and teaching. High motivation, initiative, ability to work in a team, communication, structured and independent work and reliability are among your absolute strengths? Then you are the right person for us! We look forward to receiving your application!

• You support scientific staff in the organization and administration of their research and teaching tasks. This means, among other things: You organize meetings, workshops and travel activities. You take minutes and prepare data. You support in the preparation of publications and events. You manage project budgets.
• You are the central contact person and take care of the Englisch and German correspondence with all interfaces (internal team, university, project partner, students, etc.).
• You adminstrate job advertisement in recruiting processes and support hiring of new staff members right through to the first steps of onboarding.
• You accommodate and assist guest researchers and cooperation partners.
• Management of social media accounts.

• Several years of professional experience in office management (preferably in a scientific/university context)
• Graduation from a general/vocational middle or higher school, or an apprenticeship including relevant practice in office management
• Very good MS Office skills, especially for the creation of extensive Excel spreadsheets, graphics and presentations (Power Point).
• Experience in dealing with content management systems (e.g.Typo 3, Wordpress) & social media.
• Experience with SAP is an advantage
• Willigness to make decisions on your own
• Customer and service orientation
• Desired is entrepreneurial understanding, marketing knowledge and very good general knowledge
• High level of time and self management
• High flexibility and creativity for changing tasks and interlocutors

Your special working style: You like to work independently and in a structured manner, you are service-oriented and you like to find solutions. You are a team player and have high social and communicative skills.

Work-life balance: You have flexible working hours and can also work remote/hybrid (upon agreement).

Inspiring working atmosphere: You are part of a dedicated team with a diverse university background in a relaxed working environment.

Good public transport connections: Your new workplace is easily accessible by public transport.

Internal further training: We offer you the opportunity to deepen your skills on an ongoing basis.

Fair salary: The basic salary of EUR 2958,90 for this permanent position, increases if we can credit professional experience.

Equal opportunities for everyone: We look forward to every additional personality in the team!

• With your CV and letter of motivation
• Leaving Certificate
• Via our job portal / Apply now-button

Robert Ahrends

robert.ahrends@univie.ac.at

We look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

Data protection

Application deadline: 11/11/2024