Organisationsassistentin

At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 of them contribute to enabling excellent research and teaching through their expertise and work in administration and organisation. They know how they can work best. Flexible, remote and with as much freedom as they need to develop their potential. You know, too? We are looking for a/an

Organisationsassistent*in

37 Faculty of Business, Economics and Statistics

Job vacancy starting: 01/07/2025 | Working hours: 20,00 | Classification CBA: §54 VwGr. IIIa

Limited contract until:

Job ID: 3204

If you are passionate about organizing and keeping track of things, and if you prefer to do so in meaningful projects, then welcome to the team! We are searching for personalities who want to use their expertise to help answer the big questions of tomorrow.

As an assistant in the administration team of the Department of Marketing and International Business, you carry out independently all administrative tasks relating to personnel, budget and teaching.

The position is starting on January 7th 2025 and is provisionally limited during the absence of a colleague.

• You support the scientific staff in the organization and administration of their research and teaching activities. This means, that, among others, you organize meetings, workshops and travel activities. You support in the preparation of publications and events. You manage project budgets.
• You have an independent coordinating function with regards to the administrative handling of personnel agenda and the financial agendas of the department.
• You are the central contact person and responsible for taking care of correspondence in English and German with all interfaces (internal team, university, project partners, students, etc.).
• You administer job advertisements and support the hiring of new staff members throughout recruitment and onboarding processes.
• You accommodate and assist guest researchers and cooperation partners.
• You regularly update the homepage of the Department and chairs in German and English.
• You manage the departments's IT equipment (ordering and inventorying devices, ordering software).

• Several years of professional experience in office management (preferably in a scientific/university context)
• Graduation from a general/vocational middle or higher school (Matura or equivalent), or an apprenticeship including relevant practice in office management
• Excellent MS Office skills (especially Excel and Power Point).
• Excellent German and English language skills
• Knowledge of university-specific IT user skills in an advantage - i3V, typo 3, SAP
• Flexibilty and willingness to familiarize yourself with new subject areas.

Working style: You like to work independently and in a structured manner, you are service-oriented and you like to find solutions. You are a team player and have a high level of social and communication skills.

Work-life balance: Our employees enjoy flexible working hours and you can work remote/hybrid (upon agreement).

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.

Fair salary: The basic salary of EUR 2.599,2 (full-time) increases if we can credit professional experience.

Equal opportunities for everyone: We look forward to diverse personalities in the team!

• With your CV / letter of motivation
• Graduation certificate (Matura, ...)
• Further documents, if necessary.
• Via our job portal / apply button

Maria Emmanouela Plakogiannaki

e.plakogiannaki@univie.ac.at

We look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

Data protection

Application deadline: 04/18/2024