Resources Management Coordinator

1. Assist in ensuring that IOM financial regulations are correctly applied on all financial transactions and that the mission’s financial transactions are entered into the IOM accounting system (Oracle/SAP);

2. Maintain financial records and systems to record and assist in reconciling local revenues, balances, payments and other data for day-to-day transactions;

3. Assist in preparing payment requests and supporting documents and in the coordination of timely payments to providers and partners;

4. Prepare and assist in submission of tax reimbursements to the Austrian Tax Authorities under the guidance and approval of the National Head of Resources Management;

5. Assist in maintaining and organizing proper and systematic filing of financial documents according to established standards and donor regulations;

6. Prepare transactions in Oracle/SAP, assist in inventory management and inventory taking; assist in preparing and carrying out of internal procurement processes; provide advice and assist local staff members in the implementation of rules and regulations;

7. In coordination with the RMO liaison and establish good relations with local vendors and interact with other local institutions; support the RM unit in finding, selecting and finalizing agreements with service providers and vendors;

8. Assist in monitoring budget versus actual financial data in relation to the implementation of the Country Office’s operational local activities, as assigned. Assist in the preparation of financial reports, collection and preparation of audit documentation for the Country Offices ’s projects;

9. Suggest and assist with the implementation of procedural improvements.

10. Provide support to the RMU Team in the absence of other colleagues in the RM Unit;

11. Perform other duties as may be assigned by the immediate supervisor or the Chief of Mission.

• Bachelor degree in Business Administration or a related field from an accredited academic institution, with two year of relevant professional experience, preferably in administrative support or similar roles;

OR

• Completed High School degree from an accredited academic institution, with four years of relevant professional experience.

• Work experience in Administration, Financial Management, Accounting or Budgeting;
• Familiarity with International Accounting Standards (IAS) or International Public Service Accounting Standards (IPSAS) is an advantage;
• Experience in contextualized and organized review of financial data; and,
• Previous work experience in international organizations and companies is an advantage.

• Proficiency knowledge in Microsoft Office applications with specific proficiency in MS Excel; and,
• Previous knowledge of ORACLE developed software systems is an advantage.

• Fluency in English and German (oral and written).

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.