Executive Assistant (m/f/d) to the CMSO

Grow together. With MAM. We are a very unique company – globally successful, stable growth and an enviable working atmosphere. More than 45 years ago, the first MAM pacifier which combined design, functionality and medical safety, was launched in Austria. Today MAM sells more than 90 million baby products in over 60 countries on 5 continents annually. Our headquarter with our international strategy & brand center as well as our international R&D hub are located in Austria. Our brand is market leader in many countries around the world – due to MAM´s leading iconic baby design, pioneering product technology, and continuously advancing safety standards. More at: mambaby.com

We are looking for someone to fill the following position

EXECUTIVE ASSISTANT TO THE CMSO (M/F/D)

for our office in Vienna, Austria.

We are seeking a dynamic and detail-oriented candidate who thrives in a fast-paced environment and excels at managing both administrative and strategic responsibilities. In this role, you will be the right hand to the CMSO, ensuring the smooth operation of daily activities while also contributing to the development and execution of key strategic initiatives. You will collaborate closely with crossfunctional teams and international partners (such as our 16 global affiliates), playing a critical role in driving the success of our marketing and sales efforts. If you are highly organized, proactive, and have a passion for both administrative excellence and strategic thinking, we look forward to meeting you!

• Manage all daily administrative tasks, including handling all inquiries, organizing, and coordinating meetings, and ensuring the smooth execution of various national and international meeting formats (both analog and digital), including minute-taking, reporting and participation
• Maintain excellent contact with all internal stakeholders (employees, managers, international sister companies, and the Executive Committee) as well as external partners (e.g., suppliers, consultants, agencies, and industry experts)
• Organize and coordinate business trips
• Provide support in budget preparation and on-site presence during audits
• Take on general administrative tasks and ensure that all tasks are completed efficiently and on time
• Assist in the creation and preparation of impactful concepts, presentations, analyses, key figures, and decision-making bases for management
• Collaborate closely with the local sales and marketing organization, providing analytical support and strategic recommendations to improve performance

• Completed degree in business, economics, finance, or a related field
• At least 3 years of experience in a similar role, ideally in FMCG, retail, or a similarly complex industry
• Proficiency in MS Office, particularly Excel, with experience in ERP systems
• Excellent organizational and communication abilities, with a high level of service orientation
• Integrity, discretion in handling sensitive information, and a proactive "make-it-happen" mindset
• Strong analytical and project management skills, with knowledge of agile methodologies (e.g., Scrum)
• Fluency in German and English, both written and spoken

We offer a diverse position in a dynamic, international environment of a growing and crisis-proof family-run company. A highly professional team will be accompanying you on your way. We set a strong focus on an open and appreciative feedback culture, individual possibilities for personal development and further education as well as an even Work-Life-Balance. Due to §9 Abs. 2 des Gleichbehandlungsgesetzes we are required to set the minimum wage for this position which will be EUR €3,295.69 gross/month. Nevertheless, we won´t settle for minimum standards – you won‘t either!

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