CEO Assistant & Lead Office Management (m/f/d)

• Calendar Management: Manage a complex & demanding schedule (different time zones) and coordinating meetings
• Travel Management: Manage travel arrangements and travel expenses
• Correspondence: Draft/proofread variety of documents, incl. correspondence, reports, and presentations
• Project Management: Assist with special projects, as assigned, and provide administrative support for various initiatives
• Relationship Management: Build & maintain strong relationships with internal & external stakeholders
• Confidentiality: Handle highly sensitive and confidential information with discretion
• Leading the Assistance pool & Office Management team, development talks with Assistants and Office Manager
• Preparing ExCom and Supervisor Board Meetings (collecting topics/distribute agenda & Presentations) via Brainloop Service

• Completed Higher Education in Business Administration, International Economics or relevant studies
• Very good organizational skills
• Excellent communication and advisory skills as well as stakeholder management skills (C-Level)
• Fluency in Business English (written & verbal)
• Ability to work in a dynamic environment and manage multiple (ad hoc) tasks at the same time
• Min. 5 years of experience in a similar position, preferably in an international company
• Experience in working with C-Level positions
• Experience in dealing with confidential information (personal & business)

• Excellent communication skills (active-listening & understanding the needs of the other side)
• Customer oriented personality
• Detail oriented personality
• Resilience when working under time pressure and with multiple tasks

• Access to corporate trainings and courses
• Meal vouchers – € 7,00 per day, canteen at the office location
• Annual transportation ticket for the city of Vienna
• Job with purpose and impact
• Healthcare support e.g. regular company doctor visits
• Flexible working hours
• Safe workplace in a stable industry
• International career opportunities
• Start date: asap
• Working hours: Fulltime (38,5h/ per week)
• Hybrid way of working: Office/Home Office

The minimum annual gross salary according to the applicable Collective Bargaining Agreement amounts to € 54.727,68 plus overpayment (for full time). The overpayment depends on the qualifications of the jobholder.

Wir freuen uns auf Ihre rasche und aussagekräftige Onlinebewerbung mit Lebenslauf und Anschreiben!
Ihre Ansprechperson für diese Position ist Frau Sabine Leutner

Schira & Leutner Personalberatung



Fleischmarkt 1/6 • A-1010 Wien • www.schira-leutner.at