Human Resources Representative

​Agency: Department of Corrections
Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692
Skill Option: None
Bilingual Option: None
Closing Date/Time: 11:59 pm, 12/30/2024
Salary: Anticipated Starting Salary is $5,653 a month. Full Range $5,653 - $8,070 a month.
Job Type: Salaried
Category: Full Time
County: Johnson
Number of Vacancies: 1
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 43698

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Vienna Correctional Center is seeking a motivated, organized, professional Human Resources Representative. This candidate will serve as the human resources generalist performing confidential, complex, and diverse actions that take place during every employee’s time at the facility. From hiring to promotions, discipline and resignations or retirements, the Human Resources Representative is the contact person giving counsel, direction, and advice in every area of employment. The Department of Corrections offers its employees excellent benefits including an exceptional pension plan, while working in a correctional environment with a unique mission. We encourage all qualified applicants to apply.

Essential Functions

• Serves as the unitary human services generalist.
• Receives and responds to mail.
• Maintains personnel files, confidential files, and medical files for employees.
• Tracks performance evaluations (201s) for all staff.
• Prepares and submits monthly reports to Warden’s Office, Affirmative Action, Business Administrator, and Springfield Administration.
• Participates in job fairs or other employment outreach activities and explains applicable rules, policies, and methods to candidates for employment.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college AND one (1) year of professional experience, preferable in human resources, OR satisfactory completion of an approved training program.

Preferred Qualifications

• Prefers at least one (1) year of experience working with Illinois State government, Personnel Code Rules, Positions Classification Plan, Pay Plan, Collective Bargaining contracts, departmental policies, and procedures.
• Prefers at least one (1) year of experience working in a Human Resources position whether within the Department of Corrections or another state Agency.
• Prefers at least one (1) year of experience articulating human resources administration information in descriptive terms to others not versed in the personnel system.
• Prefers at least one (1) year of experience reading, assimilating information and data, and recalling with a reasonable degree of proficiency facts and figures.
• Prefers at least one (1) year of experience processing a high volume of information, sorting information into like categories and verifying by a systematic method the reliability of such information.
• Prefers at least one (1) year of experience using computer systems, software, templates or other guides, and Microsoft Office Suite or similar software.
• Prefers at least four (4) years of experience utilizing proper composition, grammar, spelling and punctuation, such as gained from a four (4) year college degree or equivalent work experience.
• Prefers at least one (1) year of experience presenting facts clearly both orally and in writing.
• Prefers at least one (1) year of experience handling confidential information.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: See Below:

7:00 am - 3:00 pm, Monday through Friday
Work Location: Vienna Correctional Center, 6695 State Route 146 E Vienna, IL 62995-3122
Agency Contact: Chloe Watts-Houston, HRR
Email: Chloe.Watts-Houston@illinois.gov
Posting Group: Leadership & Management; Public Safety

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:

· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link:
For Benefit Information Click Here