Organisationsassistentin

The University of Vienna is a community of over 10,000 individuals, including approximately 7,500 academic staff members, who passionately pursue answers to the profound questions that shape our future. They represent individuals driven by curiosity and a relentless pursuit of excellence. With us, they find the space to try things out and unfold their potential. Are you inspired by their passion and determination? We are currently seeking a/an

Organisationsassistent*in

34 Faculty of Law

Job vacancy starting: 03/01/2025 | Working hours: 40,00 | Classification CBA: §54 VwGr. IIIa

Limited contract until: 02/28/2026

Job ID: 3452

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

The European Law team of the Faculty of Law is looking for a team assistant for the Secretariat for European Law. As such, you take over our central administration and independently carry out all administrative tasks relating to personnel, budget and teaching. You would provide organizational support to the team in the university's teaching and research activities. A full-time position is envisaged (hours may be flexible if required).
The position is initially limited to one year, but with the desire to make the employment relationship permanent. The stated salary corresponds to the minimum requirements of the collective agreement and may be higher depending on creditable professional experience.

• You support the scientific staff in the organization and administration of their research and teaching tasks. This means, among other things: You organize meetings, workshops and travel activities. You take minutes and prepare data. You support in the preparation of publications and events. You manage project budgets.
• You are the central contact person and take care of the English and German correspondence with all interfaces (internal team, university, project partners, students, etc.).
• You administrate job advertisement in recruiting processes and support hiring of new staff members right through to the first steps of onboarding.
• You accommodate and assist guest researchers and cooperation partners.

• Several years of professional experience in office management (preferably in a scientific/university context)
• Graduation from a general/vocational middle or higher school, or an apprenticeship including relevant practice in office management
• Excellent MS Office skills (especially Excel and Power Point).
• Experience in dealing with content management systems (e.g. Typo 3) & social media
• Fluency in English and German (B2 level or higher)
• Experience with SAP is an advantage

Working style: You like to work independently and in a structured manner, you are service-oriented and you like to find solutions. You are a team player and have high social and communicative skills.

Work-life balance: Our employees enjoy flexible working hours, part-time work (upon agreement).

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.

Fair salary: The basic salary of EUR 2,699,2 (full-time) increases if we can credit professional experience.

Equal opportunities for all: We welcome every additional/new personality to the team!

• With your CV / letter of motivation
• Leaving certificate
• Further documents, if necessary.
• Via our job portal / apply button

Thomas Theodor Jaeger

thomas.jaeger@univie.ac.at

We look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

Data protection
​Application deadline: 12/31/2024