Editorial and Publications Project Manager

1010 Vienna | maternity leave replacement | full time | start 02.2025

About

The Cardiovascular and Interventional Radiological Society of Europe (CIRSE) is a non-profit making, educational and scientific association aiming to improve patient care through the support of teaching, science, research and clinical practice in the field of cardiovascular and interventional radiology. Based in Vienna, the society represents more than 9,600 members and organises the largest annual IR congress in the world. Our main mission is to provide education and training to our members, to enhance patient care and to constantly improve the medical discipline of interventional radiology.

We are now looking for a new team member to join our Editorial Office team, which manages CIRSE’s scientific journals: CVIR, CVIR Endovascular and CVIR Oncology, and oversees the production of CIRSE’s Standard of Practice (SOP) documents, which are aimed at helping improve the quality of patient care in interventional radiology and assist interventional radiologists in their daily practice.

This position would be the ideal role for a candidate who is able to quickly pick up new information, think critically and creatively, and take initiative, and who is interested in scientific publishing, editorial work and is willing to contribute to the diverse projects aiding in the development of CIRSE’s journals and SOP documents.

• Liaising with editors, authors, reviewers, publisher and other stakeholders
• Support Editors and Editorial Board members in their day-to-day work
• Prepare regular project briefings to the committee members, editors, CIRSE leadership, and executive director
• Organise in-person and online meetings, including coordinating invitations, compiling agendas, providing presentations, offering technical support, and taking minutes
• Draft correspondence, presentations, content for newsletters and other CIRSE publications
• Work in the manuscript submission and peer-review system
• Manage website content and coordinate promotional activities

• Native (or near-native) English speaker
• Proficiency in MS Office tools (Word, PowerPoint, Excel, Outlook)
• Strong organisational, analytical, time management and problem-solving skills
• Ability to organise and moderate in-person and online meetings
• Knowledge of manuscript submission systems, such as Editorial Manager advantageous
• A good team player, service-oriented, with a proactive mind

• An academic degree or at least 2 years of work experience in a similar role
• An understanding and/or interest of publishing processes for scientific manuscripts
• Advanced written and spoken German or additional languages is an asset

• Friendly atmosphere in an international and highly motivated team
• Diverse tasks and innovative work environment
• Training opportunities and team-building events
• Travel opportunities (2-3 times a year)
• Beautiful office space in Vienna downtown

The salary is € 2,500 gross. We offer a fixed-term contract for 17 months.

Please submit your application documents to career@cirse.org.
The application must contain:

• Cover letter in English, addressing your interest in the position and suitability (max. 1 page)
• CV and photo (max. 2 pages)

We look forward to your application!