Assistant to the Managing Director (m/w/d)

Einsatzort

Aufgaben

• Support for the Country Manager (including organizing their schedule and calendar, managing signature requests, and handling internal and external communication)
• Arranging travel plans, bookings, and expense reports for the Country Manager
• Preparation and follow-up of documents and presentations for meetings, as well as tracking to-do lists and follow-up meetings
• Engagement in relevant meetings and dialogues
• Primary communication among management, staff, clientele, and outside collaborators
• Supporting management with internal messaging
• Solo oversight of projects
• Acting as Pfizer’s representative to external guests
• Management of visitors
• Collaboration with marketing, sales, and event planning teams
• Helping organize conferences and events
• Evaluating sponsorship requests
• Entryand tracking purchase orders (including e-payments), registering suppliers, and managing invoices within the system

Anforderungen

• Achieved commercial training at Matura level or equivalent training
• Demonstrated professional experience as an Executive Assistant or Personal Assistant
• Outstanding MS Office skills
• Competent in organizing tasks and managing time
• Established expertise concerning technical office tools and software
• Ability to handle sensitive information carefully and maintain privacy
• Character reflecting strong moral principles, emotional awareness, and adaptability
• Excellent communication abilities in German and English, both oral and written

Gehalt

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