Congress & Travel Team Member

1010 Vienna | full time | immediate start

About

The Cardiovascular and Interventional Radiological Society of Europe (CIRSE) is a non-profit making, educational and scientific association aiming to improve patient care through the support of teaching, science, research and clinical practice in the field of cardiovascular and interventional radiology. Based in Vienna, the society represents 9,600 members and organises the largest annual IR congress in the world. Our main mission is to provide education and training to our members to support research, to enhance patient care and to constantly improve the medical discipline of interventional radiology.

We are looking for a new team member to join our Congress and Event Management Department, an essential part of our organisation with a wide range of responsibilities. These include organising large educational scientific events with thousands of delegates as well as more exclusive meetings with just a handful of participants. If you are passionate about communicating with people from all over the world, have a hands-on mentality, and are eager to learn more about congress and event management, this role is perfect for you. In this position, you will assist in the effective organisation and management of various association activities, such as congresses, courses, and meetings, working closely with the team.

• Assisting with the planning and execution of projects, including congresses, courses, and meetings.
• Assisting in coordinating and supporting all stakeholders to ensure project timelines are met while fostering collaborative relationships.
• Organisation and management of flight and hotel bookings
• Handling of Visa application processes
• Booking of transfers and shuttle services
• Administration and assistance of internal and external meetings
• Correspondence with meeting participants
• Traveling to and supporting on-site event delivery and execution
• Assisting with the supervision and coordination of event setups.
• Supporting department heads and team members with other projects

• Motivation and enthusiasm to work as part of an ambitious team, as well as having the drive and self-sufficiency to work independently
• Fluent written and spoken English (C1 level) and German (minimum B2 level)
• Proficiency in MS Office tools (Word, PowerPoint, Excel, Outlook)
• Customer focus, accuracy, stress resistance
• Organisational, analytical, good time management and problem-solving skills

• Relevant educational background (Tourism college, university degree, etc)
• Experience in hospitality and/or customer service/relationship management
• Previous experience with hotel and flight booking systems
• Previous experience with event management software, in particular EventsAIR
• Proficiency in additional language(s)

• Friendly atmosphere in an international and highly-motivated team
• Diverse range of tasks and innovative work environment
• Travel opportunities
• Team-building events
• Beautiful office space in Vienna downtown
• The minimum starting salary is € 2,300 gross, with the option to negotiate based on the qualification and experience of the candidate.

Please submit your application documents to career@cirse.org.
The application must contain:

• Letter addressing your interest in the position and suitability (max. 1 page)
• CV and photo (max. 2 pages)

We look forward to your application!