Administrative Assistant - Quality Assurance and Accreditation

Interventional Radiology Accreditation Service GmbH, a dynamic start-up managing the operations of IASIOS - the International Accreditation System for Interventional Oncology Services, is pioneering in the rapidly growing field of minimally-invasive cancer treatment. As the world's only accreditation program dedicated to interventional oncology, our mission is to elevate the global standard and quality of care, foster progress, increase awareness of available treatments, and build an international community of interventional oncologists.

We operate under the umbrella of the Cardiovascular and Interventional Radiological Society of Europe (CIRSE), a non-profit association with 10,000 physicians worldwide, dedicated to improving patient care through education, science, research, and clinical practice.

Join Our Team:
We are seeking a new team member to contribute to the impactful work of IASIOS. As we continue our mission to advance interventional oncology globally, we invite applications for the position of Administrative Assistant - Quality Assurance and Accreditation.

About the Role:
The ideal candidate for this role is self-directed and proactive, possessing strong organizational and time management skills. If you enjoy collaborating in a fast-paced team environment and want to be part of an organization that is shaping the future of interventional oncology, we encourage you to apply.

Administrative Assistant – Quality Assurance and Accreditation
1010 Vienna | full time | immediate start

• Correspondence Management:
  • Efficiently manage shared office mailbox, keeping communications organized and the team up to date on incoming communications. Respond to incoming inquiries promptly and professionally.
• Document Management:
  • Regularly update accreditation manuals, processes, and supporting resources. Ensure all documentation is current and aligned with standards.
• Application Record Keeping:
  • Maintain detailed records of submitted applications. Keep a systematic filing system for easy reference. Compile requested reports.
• Programme Development:
  • Supporting the IASIOS team and COO in administrative tasks related to the development of the accreditation system.
• Meeting Preparation and Coordination:
  • Assist in coordinating stakeholders, scheduling meetings, and preparing agendas. Update presentation slides, take comprehensive minutes, and coordinate follow-up actions.
• Market Research and Lead Generation:
  • Conduct research in cooperation with the Business Development Representative to identify hospitals and healthcare facilities globally that may be interested in IASIOS accreditation.
  • Utilise online platforms, conferences, and industry events to identify prospects in coordination with the Business Development Representative.
• Database Management Support:
  • Support the Business Development Representative in keeping an organised and updated database of leads, contacts, and interactions. Use CRM tools effectively.

• Background:
  • Relevant educational background or work experience
  • High interest in the medical field, scientific/medical congresses
• Communication:
  • Fluent written and spoken English (C1 or higher), other languages are a bonus!
  • Excellent spoken and written communication skills, with the ability to maintain professionalism and clarity in correspondence
• Skills:
  • Technological proficiency using Microsoft Office and project management tools.
  • Strong organisational, analytical, and time management skills with a high attention to detail and accuracy in work
  • Displays a strong focus on customer satisfaction and collaborates effectively within a team environment
  • Adaptable to changing priorities and workload. Problem-solving skills and the ability to handle unforeseen challenges
  • Self-directed and proactive, demonstrates initiative in identifying and completing tasks autonomously and within deadlines

• Friendly atmosphere in an international and highly-motivated team
• Beautiful workspace in the centre of Vienna
• Diverse range of tasks and innovative work environment
• Training and international travel opportunities (2-4 times a year)

The minimum starting salary is € 2,300 gross, with the option to negotiate based on the qualifications and experience of the candidate.

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