Office & Business Associate (m/f/d)

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ABOUT THE TEAM
You will be working closely with Jonathan, our VP of Product & Sales, and his dynamic team across Europe. Jonathan is an inspiring leader and you’ll have the opportunity to learn from his expertise and leadership style. You’ll also collaborate with Wolfgang, our CEO, a data-driven visionary who excels at diving deep into numbers and shaping company strategy. This role provides an exciting chance to work with international teams across Europe and Africa, offering you valuable exposure to diverse cultures and work environments. Together, this team will guide you as you take on new responsibilities and grow within the company. ABOUT THE ROLE Are you a skilled graduate or professional seeking an exciting opportunity to work closely with a dynamic leadership team? We are looking for an Office & Business Associate (m/f/d) to join our international, friendly, and collaborative team in Vienna. This is the perfect role for someone who enjoys contributing to company operations improvement and progress while being in the office regularly, with some flexibility to work remotely after an agreement is made. Gaining exposure to various projects and collaborating across teams is also a valuable benefit of the role.
You'll play a key role in supporting operations while learning from experienced leaders. If you’re a proactive and like-minded individual who thrives in a vibrant, multicultural environment, we'd love to hear from you! THE CHALLENGE

• Oversee all aspects of office management and senior team coordination, including facilities, supplies, and services.
• Act as a focal point on all matters related to the senior leadership team, as well as with external partners and stakeholders.
• Support the preparation of presentations and stay on top of key meeting documentations.
• Gain exposure to the project management activities and provide hands-on support to different teams across WDL.
• Help support key WDL initiatives to drive new business and grow existing clients.
• Bring aboard a positive mindset and be open to learning something new on a regular basis

YOUR PROFILE Required:

• Previous experience in supporting and coordinating of a various tasks and responsibilities;
• High level of problem-solving skills, Microsoft Office and overall IT savviness;
• Excellent organization-, communication- (verbal and written), and interpersonal skills;
• Attention to detail as well as structured and analytical way of thinking;
• Fluency in German and English is essential
• Ability to work and be flexible in a fast-paced scale-up environment;
• Strong cultural awareness and high sensibility to deal with cultural and geographical diversity.
• Positive attitude and willingness to learn new things

Preferred:

• Bachelor in business administration, or other related areas

OUR OFFER

• The opportunity to make an impact in a well-established big data SaaS scale-up
• Be part of a diverse team of highly motivated and like-minded individuals (we collaborate with colleagues from all around the world)
• Opportunity to shape your career through personal development plan supported by the growth opportunities
• A collaborative environment with colleagues from all over the world
• Flexible working time & hybrid work model with office in the center of Vienna (near Schwedenplatz)
• Vienna Transportation ticket
• Team activities

OUR RECRUITMENT PROCESS

• Initial Screening: A quick chat with our People & Culture Team to understand your background and expectations.
• 1st Interview: Meet the hiring manager and dive into your experience and interests.
• 2nd Interview: Meet us in person, get to know leadership and see how our team aligns with your expectations
• Final Steps: Receive feedback and, if successful, an offer!

We keep it simple and aim to wrap up the process within 3 weeks.

We encourage you to apply even if you only meet most of the requirements (but not 100% of the listed criteria) – we believe skills evolve over time. If you’re willing to learn and grow with us, we invite you to join our team!

We offer a base salary starting at EUR 34.622 gross/per year and individual overpayment based on previous experience. About us World Data Lab (WDL), founded in 2014 in Vienna, Austria by visionary economic thought leaders and technologists, is a forward-thinking data science SaaS company on a mission of "Making Everyone Count." We are dedicated to revolutionizing how the world understands and leverages data, ensuring that every individual, organization, and community has access to the insights they need to thrive. By using state-of-the-art, peer-reviewed methodologies and artificial intelligence, we deliver the most accurate models and forecasts on global spending power and demographic trends. Our proprietary data models enable businesses, organizations, and the general public to make informed decisions—whether optimizing labor market policies or identifying emerging high-growth markets.
With a focus on creating meaningful impact, WDL’s leading products—including population.io, worldpoverty.io, worldhunger.io, and World Data Pro—have already reached millions worldwide, democratizing access to critical data.

At World Data Lab, we are looking for talented, driven individuals who thrive in dynamic, fast-paced environments. If you're passionate about solving complex challenges and making a global impact, we want you on our team!

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